Every payout opens into the charges, refunds and fees behind it, so reconciling the bank takes minutes. If you are VAT registered, customers get their VAT invoice by email the moment they pay, and Orbit’s Xero and QuickBooks plugins put every sale, fee and refund into your books.
Larkfield Office Furniture
VAT Reg. No: GB123456789
VAT INVOICE
Invoice No: 1042
Date: 07 Sept 2026
Currency: GBP
FROM
Larkfield Office Furniture
Unit 2, Larkfield Works
Northampton, NN5 7QP
United Kingdom
BILLED TO
Hannah Webb
27 Cardigan Road
Leeds, LS6 3BJ
United Kingdom
hannah.webb@example.com
DescriptionTotal inc VAT
Italia Boardroom Table (ITA-BRD-2400)
Qty 1 · Net £710.83 · 20% · VAT £142.17£853.00
Italia Round Poseur Table (ITA-RND-800)
Qty 2 · Net £676.67 · 20% · VAT £135.33£812.00
Total net (ex VAT)£1,387.50
Total VAT£277.50
Total to pay£1,665.00
Automatic VAT invoices
Emailed to customers on payment
Itemised payouts
Charges, refunds and fees behind each one
Payments > Payouts lists each transfer with its date, status, amount and the account it went to. Open one and the figure explains itself.
See the charges, refunds and fees that made the figure, so the number in your bank matches the number in your books.
Change the payout schedule from the Payouts page, and use an instant payout where Stripe offers one on your account.
A refund shows as a Refunded row in your transactions and comes off the balance, so it is never a mystery deduction.
Filter the list by amount, email address, date, status or payment method, and open any payment to see what it was.
VAT on every line
Totalled by rate, to the penny
Add your tax registration number in Settings > Tax and every paid order gets a proper VAT invoice with your address, your VAT number and the VAT on each line.
The customer is emailed their invoice as soon as the payment is captured. Nobody has to ask for it.
Open the order to download the PDF again, or email it to the customer again at the address on the order.
Your address, your VAT number, and the VAT rate and VAT on each line, with the VAT totalled by rate to the penny.
An invoice is only issued once money has been received, never for an order still waiting on payment. Without a VAT number on file, customers get a plain invoice instead.
Exact facts for the careful buyer and their accountant. Rates are yours to set and check; Orbit applies them at checkout and records them.
Starting rates
Auto tax setup loads starting rates for the UK (Standard 20%, Reduced 5%, Zero 0%), all 27 EU countries, US states, Canadian provinces and Australia. Adjust any zone or add your own afterwards, down to US county and city rates.
Tax classes
Standard, Reduced and Zero classes are built in: auto tax setup adds them, or one click in Settings > Tax. Put books and children's clothing in Zero, children's car seats in Reduced, and add classes of your own. The class on the product and the zone on the delivery address pick the rate.
Prices with VAT inside
Enter prices including VAT and the tax is worked out of the price at checkout, or enter them exclusive and have it added on.
Delivery taxed too
Charge tax on delivery or not, and give shipping its own tax class so it follows the goods.
Your VAT number
Add your tax registration number in Settings > Tax and every paid order gets a VAT invoice from then on.
Reports
Finance summary carries gross and net sales, discounts, returns, shipping, taxes and total sales for any date range. Net and gross sales by order, payments by gateway and the total sales breakdown sit beside it. All export to CSV, Excel or PDF.
Exports
Export all orders, the current filter, the current page or just the ones you selected, as a plain CSV or an Excel-ready CSV that opens straight into a spreadsheet or your bookkeeping tool.
A record of changes
Every tax class, rate and zone you create, update or delete is written to the activity log with the user and the time.
Our bills to you
Your Orbit subscription, app and theme purchases, app subscriptions and shipping labels come with VAT invoices in the dashboard, with credit notes when a label charge is corrected.
Orbit applies the rates you set and records the VAT on every sale, and its Xero and QuickBooks plugins carry those figures into your accounts.
Six things that happen on their own once Orbit Payments is connected and your tax settings are in.
VAT invoices go out the moment a payment is captured, without anyone asking.
A refund shows as its own line and comes off the balance, so the deduction has a name.
The rate comes from the delivery country and the product's class, worked out at checkout.
Payouts run on your schedule and land in the list with the account they went to.
Orders and reports leave as files that open in Excel or your bookkeeping tool.
Stripe's own notice appears at the top of Payments when your account needs something from you.
No surprises at the first month end. This is what the finance side needs before it can do its job.
VAT
Add it in Settings > Tax. From then on every paid order gets a VAT invoice with your number on it. Not registered? Customers get a plain invoice instead, and nothing else changes.
Payments
Payouts, the balance and the transaction list come from your Orbit Payments account. Connect it during the trial and take a test order so you can open the payout it lands in.
Rates
Run auto tax setup to load the starting rates for the UK, EU, US, Canada and Australia, then check them against what your accountant says you charge, and set inclusive or exclusive pricing.
Figures ready
VAT returns
Orbit works out and records the VAT on every sale, and the finance summary totals it for any date range, ready for your return.
Live figures
Making Tax Digital
File your MTD return from Xero or QuickBooks, where Orbit’s plugins record every sale, fee and refund as it happens. Other HMRC-recognised software takes Orbit’s exports.
In your books
Xero and QuickBooks
The Xero and QuickBooks Online plugins send each paid order as a sales invoice with its payment, and each refund as a credit note or refund receipt, against the accounts and VAT rates you map once.
The card rate on each plan is for UK personal Visa and Mastercard: 2% + 25p on Solo, 1.7% + 25p on Team, and 1.5% + 25p on both Pro and Enterprise.
£19
a month, billed yearly, ex VAT
Included: Payouts, VAT invoices, tax rules, reports and exports
14 days free, no card
£64
a month, billed yearly, ex VAT
Included: Payouts, VAT invoices, tax rules, reports and exports
14 days free, no card
£187
a month, billed yearly, ex VAT
Included: Payouts, VAT invoices, tax rules, reports and exports
14 days free, no card
£749
a month, billed yearly, ex VAT
Included: Payouts, VAT invoices, tax rules, reports and exports
14 days free, no card
The rates for business, Amex, European and international cards are on the payments page. 14 days free, no card. Prices exclude VAT.
What Orbit calculates, what it sends, what it exports and how it reaches your accounts.
Payments
Address and delivery on your page, the card step on a Stripe-secured payment page with wallets built in.
See Orbit PaymentsInsights
Sales, order, customer and finance reports on every plan, including the finance summary and payments by gateway.
See the reportsOrders
Refunds are issued from the order's payment section and show up in your balance.
See orders and refundsStart the trial, connect Orbit Payments, take a real order and open the payout it lands in. Plans start at £25 a month.
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